(B) Plan sponsor responsibilities —(1) In general. This paragraph (h)(2)(iii)(B) sets forth the responsibilities of the plan sponsor with respect to the distribution of the ballot package to the eligible voters.
(
2)
Furnish information regarding eligible voters. No later than 7 days following the date the Secretary of the Treasury has approved an application for a suspension of benefits under
paragraph (g) of this section, the plan sponsor must furnish the following—
(ii) Plan information (such as participant identification codes used by the plan) to enable the Secretary of the Treasury to verify the identity of each eligible voter;
(
iii) For each eligible voter on the voting roster, the last known mailing address (or, if the plan sponsor has been unable to locate that individual using the standards that apply for purposes of
paragraph (f)(1)(i) of this section, an indication that the individual could not be located through reasonable efforts);
(iv) Current electronic mailing addresses for those eligible voters identified in paragraph (h)(2)(iii)(B)(4) of this section; and
(
v) The individualized estimates described in
paragraph (f)(2)(i)(A) of this section (or, if an individualized estimate is no longer accurate for an eligible voter, a corrected version of that estimate).
(i) Notifying the eligible voters described in paragraph (h)(2)(iii)(B)(4) of this section that a ballot package will be mailed to them by first-class U.S. mail; and
(
ii) Making reasonable efforts (using the standards that apply for purposes of
paragraph (f)(1)(i) of this section) as necessary to locate eligible voters for whom the plan sponsor has received notification that the mailed ballot packages are returned as undeliverable (so that ballot packages can be sent to those eligible voters).
(4) Eligible voters to receive electronic notification. Those eligible voters whom the plan sponsor must notify electronically are—
(ii) Any other eligible voters who regularly receive plan-related communications from the plan sponsor in electronic form.
(
5)
Method of notifying certain eligible voters. The notification described in paragraph (h)(2)(iii)(B)(
3)(
i) of this section for an eligible voter must be made using the electronic form normally used to send plan-related communications to that voter (or the form used to provide the notice in
paragraph (f) of this section, if different). The plan sponsor must send this notification promptly after being informed of the ballot distribution date (within the meaning of
paragraph (h)(2)(iii)(D) of this section) and the notification must include the ballot distribution date.
(6) Pay costs associated with distribution. The plan sponsor is responsible for paying all costs associated with printing, assembling, and distributing the ballot package, including postage.